Privacy policy

Seed is committed to ensuring that your privacy is protected. In the course of using this website, or participating in our activities, we may collect personal information about you. If we do collect any information from you by which you can be identified, we will ensure that it can only be used in accordance with this privacy statement.

Seed may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 3 June 2025.

What we collect

We may collect the following information:

• name

• contact information including email address and telephone number

• demographic information such as postcode

• ages if participants are under 18

• information about disabilities or support needs

• contact information for next of kin

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping

• To improve our projects and services and to report to funders on the use of their investment

• To contact you – we will only contact you using the details you provide for reasons directly relating to your engagement with our projects, events, activities and services

• To contact your next of kin in the event of an emergency

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Controlling your personal information

We will never sell, distribute or lease your personal information to third parties. We will only pass on your personal information if we are required by law to do so.

You may request details of personal information which we hold about you under the Data Protection Act 1998. We may charge or refuse if we deem the request to be manifestly unfounded or excessive. If we do refuse, we will tell you why and what your next steps should be. If you would like a copy of the information held concerning you, please contact us to request it.

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.

We will annually review arrangements with the third parties that assist in our data collection, survey providers and/or storage such as ticket agencies and cloud storage providers to ensure do not change their terms of use in a way that may place your data at risk.

E-communications

You will be able to stop these at any time by emailing us or by clicking the unsubscribe link within the email.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Review

This policy will be reviewed every two years at both a meeting of the CIO trustees and the consortium members. The next date for review is May 2028.